This includes answering phones and greeting visitors to the office. All rights reserved. skills, such as: forms, school programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports. Primary Responsibilities and Associated Tasks The Key Results for the position would be measured through the following: However, to perform the job duties, office assistants may need classes in high school or community … For help with ideas about what to include, browse our office assistant job listings. Along with secretarial duties, such as transferring phone calls, photocopying, faxing and filing, office assistants perform higher level administrative functions. Organized budget, financial material and statistical records. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. The school office assistant must successfully complete his or her high school diploma or an equivalent qualification. School Administrative Assistants usually perform clerical duties, which vary from school to school. OR II Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a … Collecting the fees may also form the part of a school’s office assistant in a smaller setup. Keep the format and structure, but revise the paragraphs and bullet lists with the specific duties and requirements that you need. Generally, office assistants hold a high school diploma or equivalent. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. The school office manager works as the principal's and the school's secretary, making appointments and managing the principal's schedule. Responds to routine inquiries from parents, citizens and others regarding… Office Assistant Job Purpose: Manages general office duties to ensure company processes run smoothly. Office assistants' job duties usually include tasks like typing, filing, taking inventory, keeping records, and sorting checks. 4. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. Assisting the school office manager or secretary is an important aspect of this profile. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. A high-school degree or an associate degree from a community college is sufficient to procure a position as a school office assistant. Office Assistant Job Description. Experience: 8 yrs 11 mo. Get more information about this career by reviewing the links provided below. Ensure the school office and reception area is welcoming, neat and tidy. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. School administrative assistants should be detail-oriented multitaskers who possess strong time-management and problem-solving skills. Strong experience in office administration. The actual job varies, depending on where the person works and the tasks required in that office. Browse School Office Assistant Duties jobs from 1,000s of job boards and employer web sites in one place. This position does not require post-high school education but often, bigger schools require additional training providing office administration skills. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. They typically provide assistance by answering questions, contacting requested personnel, and explaining school procedures regarding signing out students or making deliveries. Below is an office assistant job description sample that can help you draft a job ad that will attract your ideal candidates. Membership is free. Outstanding knowledge of techniques and etiquette. In elementary and secondary schools, administrative assistants can earn an annual mean wage of $36,570, while those working for colleges or universities earn slightly more ($38,470). Assists with director duties and corresponds with clients, customers, and vendors. Create My Resume They … The most common method of gaining training is while working in an educational institution that assists individuals to move up in their careers. Managing input of student attendance data. This Office Assistant job description sample covers the key qualifications, duties and responsibilities of an office assistant and it's easy to customize for your company when hiring for admin positions. Office Assistant is a job that may rarely have openings because of the popularity of outsourcing. Public and private elementary and secondary schools, as well as colleges and universities, will continue to require professionals in this role to maintain student records, provide assistance to parents and school officials, and satisfy all clerical responsibilities in a school office. Provides clerical support services in the school's main office or guidance office. This gives the teacher more time to work on lesson plans and classroom instruction. Typically, a college education is not part of the office assistant job description. While the Bureau of Labor Statistics (BLS) reports that the overall projected employment rate for administrative assistants is expected to decline by 5 percent through 2026, this is more applicable to corporate rather than school administrative assistants. They also read and respond to mail and email from parents, students, school board members, teachers, and others. Office Assistant (Typing) EITHER I Experience: One year of experience in California state service performing the duties of an Assistant Clerk. My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. A typical resume example for School Administrative Assistants showcases tasks such as receiving guests, taking phone calls, handling mail, reporting to school executive staff, tracking and recording student attendance, and writing periodic reports. An Office Assistant can also help with things like scheduling appointments and managing your calendar. From generating letters to making copies, school administrative assistants provide daily support to school personnel. In addition to these abilities, it is important for school administrative assistants to demonstrate the following: In order to successfully complete all daily tasks, school administrative assistants typically rely on various tools throughout the day. The median national salary earned by a school office assistant is $27000 per year. DEFINITION: Under close supervision, greets incoming guests, assists with clerical duties and acts as a liaison between the community and school for Sunnyside Unified School District. Office Assistant Duties and Responsibilities Answer phone inquiries, direct calls and provide basic company information Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. Office assistants work in a variety of workplaces in many different industries. 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